An ACU quotation is only comparable when every supplier receives the same coat-and-trouser construction, fabric, artwork, size ratio and packing brief.
Frame the decision
Start with one annotated reference, split requirements into garment, material, sizing and identification schedules, and record which sample closes each open point.
The RFQ should make technical exceptions visible before price comparison begins.
Build the controlled worksheet
Keep these five topic-specific inputs together so the quotation, sample and inspection teams do not work from different assumptions:
- Reference garment and construction drawing: state the requirement, reference, status and approval owner.
- Fabric composition, weave and target weight: state the requirement, reference, status and approval owner.
- Approved pattern or color standard: state the requirement, reference, status and approval owner.
- Size chart and order ratio: state the requirement, reference, status and approval owner.
- Inspection and packing requirements: state the requirement, reference, status and approval owner.
Evidence to request
- Approved source or drawing for reference garment and construction drawing
- Order-specific record covering fabric composition, weave and target weight
- Written acceptance basis for approved pattern or color standard
- Controlled decision history for size chart and order ratio
- Release evidence connected to inspection and packing requirements
Evidence must identify the relevant product, material, revision or lot. Record any limitation, substitution or item still awaiting approval.
Risks to close before approval
- Using an ACU name without a construction revision
- Approving fabric and camouflage on different references
- Ordering a size ratio before the graded set is checked
Assign an owner, due date and written disposition to each unresolved risk. Do not allow an informal answer to replace a controlled revision.
Use the result in the RFQ
Attach the worksheet, quantity, destination, required date and current sample status. Ask the supplier to list assumptions and exceptions against the same five inputs.